Freelance project · AI products
A calendar that plans around how you work, not just when
Smart Calendar is an AI calendar that learns work patterns, deadlines and preferences, and helps people plan their week with less friction. It’s for busy professionals whose days fill up faster than they can plan them. I designed it and built the front-end.
01The problem
Calendars record time but don’t help decide how to use it, so people juggle deadlines, meetings and focus work in their heads. An AI that rearranges someone’s week also has to earn trust, because a calendar that moves things unasked soon feels out of control.
Who it’s for
Busy professionals
A week planned around their deadlines and best hours.
Makers and engineers
Protected focus time that meetings don’t eat into.
Team leads
Room for their own work between team commitments.
02The main flow
01
Connect your calendar
02
Set work preferences
03
Review suggested plan
04
Accept or adjust
05
Follow the day
03Structure
Plan
Tasks
Preferences
Settings
04Key decisions
Decision 01
An AI that reshuffles a calendar on its own can break plans people made with others.
Considered
Auto-scheduling that moves events and focus blocks without asking.
Chosen
The AI proposes blocks as drafts; people accept, adjust or dismiss them, and only accepted blocks become events.
Why it works
Control matters more than speed in a calendar. Each accept or dismiss also tells the AI more about what the person wants.
Decision 02
Once AI adds to a calendar, people need to tell at a glance what’s confirmed and what’s only proposed.
Considered
Showing suggestions in a side list next to the calendar.
Chosen
Suggested blocks appear in the grid where they would land, with a dashed outline and lighter fill, and turn solid when accepted.
Why it works
Seeing a suggestion in place makes the trade-off obvious, and the change of style makes accepted plans unmistakable.
Decision 03
A deadline on a calendar is a reminder, not a plan, so the work piles up the day before.
Considered
Deadlines shown as all-day markers at the top of the day.
Chosen
Each deadline carries the time it needs, and the AI suggests focus blocks before it.
Why it works
It turns a due date into a plan and shows early when a week can’t fit everything.
05What’s inside
Shows meetings, deadlines and suggested focus blocks in one grid.
Proposes focus time and task blocks from work patterns and preferences.
Reserves time before each deadline instead of only flagging the date.
Sets working hours, focus times and meeting limits in a short setup.
Nudges people before planned focus time and upcoming deadlines.
06How it was built
I designed it and wrote the code, so the design survived contact with reality.
Interface
Services
AI
Data
07Outcome
Delivered
What I learned
With AI in a personal tool, asking costs less than undoing.
A clear visual difference between draft and confirmed did more for trust than any explanation text.
Next step
Pick a time that suits you. You'll leave the call with a clear next step, whether we work together or not.
