Freelance project · SaaS
One place to plan work, set priorities and see what changed
TaskFlow is a task management platform for teams who want clearer workflows, visible priorities and better coordination. Updates appear in real time, so everyone works from the same picture. I designed the product’s flows and interface.
01The problem
Teams lose time asking who is doing what and which task matters most. Many task tools can do everything, which makes them slow to learn and easy to clutter. TaskFlow needed to stay simple while still handling priorities, workflows and live updates.
Who it’s for
Team members
See their own tasks and today’s priorities without searching.
Team leads
Balance workload and spot blocked work early.
Project managers
Follow progress across a workflow from one shared view.
02The main flow
01
Create a task
02
Set priority and owner
03
Move through stages
04
See live updates
05
Mark it done
03Structure
My work
Projects
Task
Team
04Key decisions
Decision 01
In many task tools, priority is a hidden label, so everything ends up looking equally urgent.
Considered
A free-form tag that each team could name however it liked.
Chosen
I made priority a fixed field with a few clear levels, shown first on every card and row, and used it to sort My tasks by default.
Why it works
A fixed scale means the same thing to everyone. Sorting by it answers the question people open the app with: what should I do next?
Decision 02
Real-time updates help coordination, but cards jumping around while someone reads the board are disorienting.
Considered
Reorder the board instantly whenever anyone changes a task.
Chosen
Changes appear in place with a brief highlight, and a small notice offers to refresh the order when several things have moved.
Why it works
People keep their place while still seeing what changed. The board stays live without feeling unstable.
Decision 03
Boards show the whole team’s work, but most people start the day asking only about their own tasks.
Considered
Open every user on the project board.
Chosen
I made My tasks the home view, grouped by due date and priority, with the board one click away.
Why it works
Leads still get the full board. Everyone else gets a short list they can act on straight away.
05What’s inside
Switch between a board and a list of the same tasks.
Each task carries a priority that sorts and colours it everywhere.
Changes from teammates appear as they happen, without losing your place.
See who owns what and who has too much on.
Discussion and decisions stay on the task they belong to.
06Outcome
Delivered
What I learned
Simple tools come from deciding what to leave out, not from hiding features.
Real-time updates need as much design as the static screens. Movement on screen is information too.
Next step
Pick a time that suits you. You'll leave the call with a clear next step, whether we work together or not.